Website Terms & Information Submission Agreement

1. Acceptance of Terms

By submitting information through this website, you agree to the terms outlined below and consent to the collection and use of your information as described.

2. Information We Collect

When you submit a form on our website, we may collect:

• Your name

• Email address

• Phone number

• Mailing address

• Any additional information you choose to provide

You are responsible for ensuring the information you submit is accurate and truthful.

3. How We Use Your Information

As a nonprofit organization, we collect information to:

• Communicate with you about our programs and services.

• Respond to inquiries or requests

• Provide updates, newsletters, or fundraising communications

• Improve our services and outreach efforts

We will only use your information in ways consistent with our mission.

4. Sharing of Information

We do not sell, rent, or trade your personal information.

We may share information only:

• With trusted service providers who assist us in operating our website or programs

• When required by law or to protect our legal rights

• With your explicit consent

5. Email & Communications Consent

By submitting your information, you consent to receive communications from us.
You may opt out of non-essential communications at any time by:

• Clicking “unsubscribe” in our emails, or

• Contacting us directly

6. Data Security

We take reasonable steps to protect your information from unauthorized access, misuse, or disclosure. However, no internet transmission is 100% secure, and we cannot guarantee absolute security.

7. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices or content of those websites.

8. Changes to These Terms

We may update these terms from time to time. Any changes will be posted on this page with an updated effective date.

9. Contact Us

If you have questions about these terms or how your information is used, please contact us at:

Bluegrass Outreach Initiative
info@bluegrassoutreachinitiative.org

BLUEGRASS OUTREACH INITIATIVE RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT DIRECT-TO-CONSUMER WAIVER

THIS IS A LEGALLY BINDING DOCUMENT THAT AFFECTS YOUR LEGAL RIGHTS. PLEASE READ CAREFULLY BEFORE SIGNING.

1. PARTIES
   This Release of Liability and Assumption of Risk Agreement ("Agreement") is entered into between Bluegrass Outreach Initiative, a Kentucky non-profit corporation ("BOI"), and the undersigned recipient ("Recipient") of durable medical equipment ("Equipment").

2. CONSIDERATION
   Recipient acknowledges that BOI is providing the Equipment described in the attached Equipment Receipt Form at no cost. Recipient's receipt of the Equipment constitutes valid and sufficient consideration for this Agreement.

3. DUTY TO CONSULT MEDICAL PROFESSIONALS
   RECIPIENT EXPRESSLY ACKNOWLEDGES AND AGREES THAT:

   1. BOI is NOT providing medical advice or services;

   2. Recipient has a duty to consult with appropriate healthcare professionals regarding the proper use of the Equipment;

   3. Recipient will seek professional medical advice before using the Equipment; and

   4. Recipient will follow all manufacturer instructions for the Equipment.

4. EQUIPMENT INSPECTION ACKNOWLEDGMENT
   RECIPIENT ACKNOWLEDGES AND AGREES THAT:

   1. Recipient has thoroughly inspected the Equipment prior to accepting it;

   2. Recipient finds the Equipment to be in acceptable condition for its intended use;

   3. Recipient has been shown how to properly operate the Equipment; and

   4. Recipient accepts the Equipment in its current "AS IS" condition with all existing defects and without warranty.

5. DISCLAIMER OF WARRANTIES
   RECIPIENT EXPRESSLY ACKNOWLEDGES THAT THE EQUIPMENT IS PROVIDED "AS IS" AND "WITH ALL FAULTS." BOI EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.

6. ASSUMPTION OF RISK AND RELEASE OF LIABILITY
   RECIPIENT EXPRESSLY AND VOLUNTARILY ASSUMES ALL RISK OF PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE arising from the use of the Equipment and HEREBY RELEASES, WAIVES, DISCHARGES, AND COVENANTS NOT TO SUE BOI, its officers, directors, agents, volunteers, and employees FROM ALL LIABILITY TO RECIPIENT for any and all loss or damage, and any claims or demands on account of injury to person or property or resulting in death arising out of or related to the use of the Equipment, WHETHER CAUSED BY THE NEGLIGENCE OF BOI OR OTHERWISE.

7. INDEMNIFICATION
   Recipient agrees to DEFEND, INDEMNIFY, AND HOLD HARMLESS BOI, its officers, directors, agents, volunteers, and employees from any and all claims, demands, losses, or damages, including attorney's fees, brought by any third party for injuries or damages arising out of or in any way connected with Recipient's use of the Equipment, including claims brought by persons who may be injured by Recipient's use of the Equipment, WHETHER CAUSED BY THE NEGLIGENCE OF BOI OR OTHERWISE.

8. PHOTOGRAPH AND PUBLICITY RELEASE
   Recipient grants BOI permission to use Recipient's name, likeness, image, voice, and/or appearance as such may be embodied in any photos, video recordings, digital images, and the like, taken or made on behalf of BOI. Recipient agrees that BOI has complete ownership of such media, including the entire copyright, and may use them for any purpose consistent with BOI's mission. These uses include, but are not limited to, publications, advertisements, brochures, websites, and any promotional or educational materials. Recipient acknowledges that no compensation will be received for the use of such media and hereby releases BOI from any claims which arise out of or are in any way connected with such use.

9. TERM AND TERMINATION
   All Equipment is permanently transferred to the Recipient as a donation as of the Effective Date, unless expressly stated otherwise in a separate written agreement.

10. SEVERABILITY
    If any portion of this Agreement is found to be void or unenforceable, the remaining portions shall remain in full force and effect.

11. GOVERNING LAW
    This Agreement shall be governed by the laws of the Commonwealth of Kentucky.  The parties agree that any dispute of this agreement will be resolved in the Kenton County Circuit Court of the Commonwealth of Kentucky.

12. ACKNOWLEDGMENT
    BY SIGNING BELOW, RECIPIENT ACKNOWLEDGES THAT:

    1. RECIPIENT HAS READ THIS ENTIRE AGREEMENT;

    2. RECIPIENT UNDERSTANDS THAT THIS AGREEMENT INCLUDES A RELEASE OF LIABILITY, INCLUDING FOR BOI'S OWN NEGLIGENCE;

    3. RECIPIENT VOLUNTARILY AGREES TO BE BOUND BY ALL TERMS AND CONDITIONS; AND

    4. NO ORAL REPRESENTATIONS OR STATEMENTS HAVE BEEN MADE TO INDUCE RECIPIENT TO SIGN THIS AGREEMENT.

Recipient Signature: _______________________________________ Date: _______________

Legal Guardian and/or Representative: ___________________________ Date: ___________

Print Name: __________________________________________________________________

BOI Representative: _______________________________________ Date: _______________

Diversity, Equity & Inclusion (DEI) Policy

Bluegrass Outreach Initiative

1. Purpose

Bluegrass Outreach Initiative is dedicated to donating medical equipment to individuals and communities in need. Advancing diversity, equity, and inclusion is fundamental to fulfilling our mission and ensuring that all people—regardless of background or circumstance—have fair access to essential medical resources that support health, dignity, and quality of life.

2. Statement of Commitment

Bluegrass Outreach Initiative is committed to fostering an equitable and inclusive organization that reflects and respects the diverse communities we serve. We recognize that barriers to healthcare access disproportionately impact marginalized and underserved populations, including people with disabilities, older adults, low-income individuals, rural communities, and those facing systemic inequities.

We strive to conduct our work with compassion, respect, fairness, and cultural humility.

3. Definitions

• Diversity refers to the wide range of human differences, including but not limited to race, ethnicity, disability status, age, gender, gender identity or expression, sexual orientation, language, socioeconomic status, religion, nationality, and lived experience.

• Equity means ensuring fair access to resources and opportunities by addressing systemic, structural, and historical barriers to healthcare access.

• Inclusion refers to creating environments in which all individuals feel welcomed, respected, and able to participate fully in our programs and organizational activities.

4. Scope

This policy applies to all aspects of Bluegrass Outreach Initiative’s operations, including:

• Board of Directors and organizational leadership

• Employees, contractors, volunteers, and interns

• Medical equipment donation, allocation, and distribution activities

• Community outreach, partnerships, and vendor relationships

5. Guiding Principles

Bluegrass Outreach Initiative is guided by the following principles:

• Health Equity: We prioritize the fair and just distribution of medical equipment based on need.

• Respect and Dignity: We treat all individuals with compassion, respect, and autonomy.

• Accessibility: We work to remove physical, communication, cultural, and systemic barriers to accessing our services.

• Community-Centered Approach: We value input from the individuals and communities we serve and seek to partner with trusted local organizations.

• Accountability and Integrity: We hold ourselves responsible for upholding DEI values in our decisions and practices.

6. Equitable Distribution of Medical Equipment

To promote equitable access to healthcare resources, Bluegrass Outreach Initiative commits to:

• Distributing medical equipment based on demonstrated need, without discrimination or bias

• Using clear, consistent, and fair eligibility and referral processes

• Providing accessible information about available equipment and how to request assistance

• Respecting cultural, linguistic, and individual differences during service delivery

• Regularly reviewing distribution practices to identify and address disparities

7. Employment and Volunteer Practices

Bluegrass Outreach Initiative is an equal opportunity organization and does not discriminate on the basis of any characteristic protected by law.

We commit to:

• Inclusive recruitment, hiring, and volunteer engagement practices

• Providing reasonable accommodations for individuals with disabilities

• Maintaining a workplace and volunteer environment free from discrimination, harassment, and retaliation

• Supporting education and training that promotes cultural awareness and reduces bias

8. Governance and Leadership

The Board of Directors and organizational leadership are responsible for:

• Integrating diversity, equity, and inclusion into strategic planning and decision-making

• Promoting diverse perspectives in leadership and governance

• Ensuring organizational policies align with DEI commitments

• Supporting continuous learning and improvement related to equity and inclusion

9. Reporting and Accountability

Individuals who experience or witness discrimination, harassment, or inequitable treatment are encouraged to report concerns through established organizational procedures. All reports will be handled promptly, respectfully, and confidentially to the extent possible.

10. Review and Continuous Improvement

This policy will be reviewed periodically by leadership and the Board of Directors to ensure it remains effective, relevant, and aligned with best practices and the evolving needs of the communities served by Bluegrass Outreach Initiative.